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Corporate Video Production has firmly positioned itself as a cornerstone of effective marketing strategies. A well-crafted video can significantly increase customer engagement, enhance brand visibility, and drive sales. Venturing into video production, however, can be daunting, especially when it comes to budgeting. 

This blog will provide you with an understanding of the costs involved in video production and give you some practical tips on how to set a realistic budget for your next project.

The Costs of Video Production

Creating a video involves a range of costs: hiring a crew, securing locations, and paying for post-production services. The costs of each of these factors, clearly, will vary greatly depending on the complexity and scale of your project. Equipment costs, for example, can range from a few hundred dollars for essential camera gear for a DIY shoot right up to tens of thousands for professional-grade equipment. Hiring a video production company and their crew, including a producer, camera operator, sound technician, and editor, could also cost anywhere from a couple of thousand dollars. Licensing fees for music or stock footage, location fees, and talent costs (if you’re hiring professional actors or presenters) must also be factored in.

Hiring a professional crew ensures that your project is in safe hands and you can rest easy knowing you'll receive a high-quality outcome!


Hiring a professional crew ensures that your project is in safe hands and you can rest easy knowing
you’ll receive a high-quality outcome!

DIY vs Professional Production Costs

A critical decision you’ll need to make for your video content is whether to go for a DIY production or hire a professional video production team. A DIY approach, using in-house resources and equipment, can save money, but the end product might not have the same quality and polish that a professional team could deliver. Conversely, hiring a professional team ensures a high-quality video, but it comes at a higher cost. Your decision should be guided by the purpose of the video, your budget, and the image you want to project for your business or organisation.

Setting a Video Production Budget

Setting a realistic budget for your video project involves careful planning and a clear understanding of your goals. Here are some steps to guide you:

Define the Purpose and Scope: What is the video’s goal, and who is the target audience? What type of video will it be? The answers will guide the scale and complexity of the production. For example, a simple internal training video will likely cost less than a high-quality promotional video aimed at prospective customers.

Determine the Resources: Consider what resources you already have at your disposal. Can you use an in-house talent for presenting or acting? Can you film in your office or other owned locations? Each of these decisions can dramatically impact your budget.

Using in-house staff and talent give authenticity to your videos and can also save on costs for professional talent.


Using in-house staff and talent give authenticity to your videos and can also save on costs for professional talent.

Get Quotes: Reach out to video production companies or freelancers to understand what professional services cost. Be sure to ask for itemised quotes to understand what each service entails.

Set a Budget: Based on the above factors, set a budget that aligns with your company’s overall marketing strategy and resources. Don’t forget to include a contingency fund for unexpected expenses.

Cost-Saving Tips

Creating a video doesn’t always have to break the bank. Here are some practical ways to save costs:

Use In-House Talent: Using your own team members as presenters or actors can save on professional talent fees. This also adds a personal touch to your video.

Use Owned Locations: Filming in your office or other owned locations can save on location fees.

Location, Location, Location! Utilise sites that are free to use and make sense for your video.


Location, Location, Location! Utilise sites that are free to use and make sense for your video.

Use Royalty-Free Music: Many websites offer royalty-free music, a cost-effective alternative to licensing popular songs.

Common Budgeting Mistakes to Avoid

One common mistake businesses make when budgeting for video production is not factoring in post-production costs. Editing, colour correction, sound design, and other post-production tasks often take longer than the actual filming and can make up a significant portion of your budget. 

Another mistake is not setting aside a contingency fund for unexpected expenses, like parking. 

Also, make sure you allocate some of your budget to pre-production. The planning of your shoots will often take longer than you expect and will add to the total cost.

The Impact of Budget on a Video Marketing Strategy

Your video production budget can significantly influence your video marketing strategy. It affects the number of videos you can produce, their type, length, complexity, and the platforms through which you can distribute them. For instance, with a limited budget, it might be wise to create shorter, more straightforward videos and use free or low-cost platforms like social media for distribution.

Handling Budget Overruns

Sometimes, despite careful planning, a video production project may exceed the budget. It’s essential to monitor your budget closely throughout the production process and be prepared to make adjustments as needed. If the video production price exceeds budget, you may need to trim costs elsewhere by reducing the project scope or seeking additional funding.


Budgeting for video production is a critical step in the video creation process. It requires a clear understanding of the production process, careful planning, and efficient resource allocation. By following the thoughts in this blog, you’ll be well on your way to creating successful videos that align with your business goals and budget. So, start planning, set a realistic budget, and take your business to new heights with the power of video.

If you enjoyed this post, why not check out some of our other awesome blogs: A Guide to Creating Impactful Corporate Videos, Corporate Video Production for Your Melbourne Business, How to Choose a Video Production Company for Your Business.

The Jasper Picture Company is a Melbourne Video Production Company that has been creating content for businesses, not-for-profits and governments across Australia since 2014. We also are one of Melbourne’s leading live-streaming companies. Please get in touch if we can help you achieve your marketing goals.